Filtering options for the translation grid

Description: When you translate, you may want to hide a certain segment status or filter for a specific status, e.g. commented segments.

Here is how you can do this:

1. Open a document or a view for editing in the translation grid. Above the grid, click the funnel icon (). The Specify segment status dialog appears, this dialog has four tabs that allow you to filter segments by their status, the comments and tags they contain, and their updated or synchronized state (in local copies of online projects):

The next steps describe the first and the second tab of this dialog.

2. In the first tab, the Common filters, you can set up a filter that you use regularly. You have the following options:

• All rows (no filtering): Select this if you do not want to filter the segments for their status.
• Not confirmed in any role: Displays segments that have any status but not Confirmed or Proofread.
• Translator,Reviewer 1 orReviewer 2 confirmed: Displays segments that are confirmed in the translator, reviewer 1 or reviewer 2 role.
• Pre-translated: Displays segments that were filled in through pre-translation and were not changed since.
• Error: Displays segments that have errors that prevent the document from being exported.
• Change or conflict mark: Displays segments that contain marks that indicate that the segment was changed by another user, or that the segment was modified by multiple users at the same time. Such marks appear when more than one users work on a document in an online project with desktop documents.
• Repetitions: Displays segments that are marked as repetitions. This setting is different from the settings in the Filters by frequency section.
• Non-repetitions: Displays segments that are not marked as repetitions.
• Locked: Displays locked segments.
• Not locked: Displays segments that are not locked.

3. In the second tab, the Status, you can filter by a certain segment status. You have the following options:

• Both locked and unlocked segments: Select this radio button to include all rows in the view, regardless of their locked or unlocked status.
• Only locked segments: Select this radio button to see only the locked – not translatable – segments.
• Skip locked segments: Select this radio button to see only the not locked – translatable – segments.

• Not started: Select this check box to see every empty – not started – segments. This is the default setting.
• Edited: Select this check box to see every segment that was edited but was not confirmed.
• Fuzzy or fragments: Select this check box to see every segment that was pre-translated or assembled from fragments.
• Single 100% match: Select this check box to see every segment that is a 100% match and comes from pre-translation.
• Single 101% match: Select this check box to see every segment that is a 101% match and comes from pre-translation.
• Multiple 100% or 101% matches: Select this check box to see every segment that is a 100% or 101% match and comes from pre-translation.
• Translator confirmed: Select this check box to see every confirmed segment.
• Reviewer 1 confirmed: Select this check box to see every segment that was confirmed by the reviewer 1 role.
• Reviewer 2 confirmed: Select this check box to see every proofread segment.
• Rejected: Select this chekc box to see every rejected segment.

• Auto-joined/split: Select this check box to see every auto-joined/split segments.
• X-translated: Select this check box to see every x-translated segment (as XLT or 102% match displayed)
• Error: Select this check box to see errors that prevents the document from being exported.
• Unsuppressed warning: Select this check box to see warnings that was not set to 'ignore'. Warnings do not prevent the document from being exported.
• Repetition: Select this check box to see segments that is a repetition of another segment within the text.
• Not a repetition: Select this check box to see segments that are not repetitions of another segment within the text.
• Commented: Select this check box to see every segment that contains a comment.
• Auto-propagated: Select this check box to see every segment that came from auto-propagation.
• Marked by Find/Replace: Select this check box to see every segment that was marked as a Find and replace hit.
• Change tracked: Select this check box to see every segment where track changes were used and the original target segment was modified.

In the Status tab, choose the segment status you want to filter for. For instance, select Not started, Edited, Fuzzy or fragments. In the translation grid, you will only get the segments which have these status shown. 100% and 101% matches will not be displayed while you translate. You can also filter for those segments which have a comment, or segments with errors and warnings to resolve them.

Note: If you select more check boxes among the filtering options (maybe even across different tabs), the view will include segments that match all specified settings. If you specify criteria that are not met by any of the segments of the selected translation documents, the view will be empty.

4. Click OK to filter the translation grid according to the settings in the dialog. Click Cancel to close the dialog without changing the view.

5. Release the filter to get back to the full view of all segments in the translation grid. To do so, click the funnel release icon ( ) above the translation grid.